CODE OF BUSINESS
I. OUR CODE OF BUSINESS
Accuracy and honesty are our priority values in all our business processes and relationships. We act with integrity and honesty in our relationships with employees and all our stakeholders.
Confidential and private information; It includes information about Yücel Culture Foundation which may cause disadvantage in terms of competition, trade secrets, financial and other information not yet disclosed to the public, personnel personal rights information and information under the "confidentiality agreements" concluded with third parties.
As Yücel Cultural Foundation employees; we take care to protect the privacy and confidentiality of our customers, employees and other related persons and organizations. It is absolutely unacceptable for us to obtain any commercial interest through the leakage of any confidential information belonging to the Yücel Cultural Foundation. When leaving our company, we have confidential information and documents that we have due to our duties, as well as projects, regulations, etc. we do not take the work out.
C. CONFLICT OF INTEREST
As Yücel Culture Foundation employees, we aim to avoid conflict of interest. Taking advantage of our current task; personally, we do not gain personal benefit from the persons and organizations with whom we have business relations through our family or relatives. We do not engage in any business activity based on an additional financial interest other than the Yücel Culture Foundation. We refrain from using the name and power of the Foundation, our Foundation identity for personal benefit.
We apply these methods when we believe that in the event of a potential conflict of interest, the interests of the parties concerned can be safeguarded through legal and ethical methods. In case of doubt, we consult our manager, the Board of Directors or the Ethics Committee.
D. OUR RESPONSIBILITIES
In addition to our legal responsibilities; we take care to fulfill the responsibilities listed below on behalf of the foundation to the persons we have relations with, employees, donors, suppliers and business partners, solution partners, society, humanity and other non-governmental organizations.
1. Legal Responsibilities
All of our domestic and international activities and operations are carried out by Turkish Republic laws and international law, we provide timely, accurate and complete information to legal regulatory agencies and organizations.
In carrying out all of our activities and transactions, we are located at equal distance to all public institutions and organizations, administrative formation, non-governmental organizations and political parties without any expectation of interest and we fulfill our obligations with this responsibility awareness.
2. Responsibilities Against Our Members
We work with a proactive understanding that responds to the satisfaction of our members, our members and requests in the shortest time and in the most accurate way. We offer our services on time and on our promise; We treat our members with respect, honor, justice, equality and courtesy.
3. Responsibilities Against Our Workers
We ensure that employees' personal rights are fully and correctly exercised. We treat employees honestly and fairly, and commit ourselves to a non-discriminatory, safe and healthy working environment. We make the necessary efforts for the personal development of our employees, support them to volunteer for appropriate social and social activities with the awareness of social responsibility, and observe the balance between business and private life.
4. Responsibilities Against Our Trustees
By giving priority to the continuity of the Foundation and in line with its goal of creating value for the Foundation; we avoid taking unnecessary or unmanageable risks and aim for sustainable benefit. We act within the framework of financial discipline and accountability, and manage our working resources, assets and working time with the awareness of efficiency and savings. We strive to increase our competitiveness and invest in areas that have the potential to grow and provide the highest yield to the connected resource. In our public statements and to our Trustees; We provide timely, accurate, complete and understandable information about our financial statements, strategies and investments.
5. Responsibilities Against Suppliers, Service Providers and Business Partners
We behave in a fair and respectful manner as expected from a good customer and take due care to fulfill our obligations in a timely manner. We carefully protect the confidential information of our business partners and business partners.
6. Responsibilities Against Society and Humanity
Protection of democracy, human rights and the environment; education and charity, the elimination of crime and corruption is very important to us. Acting sensitively as a pioneer in social issues with the awareness of being a good citizen; non-governmental organizations, services for the benefit of the public, we try to take part in appropriate activities on these issues. We will be sensitive to culture and traditions of the countries in which we conduct international projects and Turkey. We do not provide and accept products and services, bribes or gifts, etc.
II. POLICIES SUPPORTING CODE OF BUSINESS
A. Conflict of Interest Policy
It is essential that the employees of the Yücel Culture Foundation stay away from situations that may create a conflict of interest. One of the most important responsibilities of all employees is to avoid the use of personal resources of the sources, name, identity and power of the foundation, and to avoid situations that may adversely affect the name and image of the organization. The following principles of practice determine the situations of conflict of interest that Yücel Culture Foundation employees may encounter in their private lives when performing their duties or due to their business relationships and the principles to be applied in these situations.
Code of Practice
1. Activities That Might Cause Interest of Conflict
All Yücel Culture Foundation employees are required to fully comply with the conditions and principles set out below as activities that may create a conflict of interest. The Foundation carries out the necessary activities to encourage its employees to comply with these principles.
I. Being Involved In An Activity That Might Cause Interest of Conflict
Employees do not engage in any business relationship with family members, friends or other third parties with whom they have a mutual or unrequited interest. For example, an employee with a purchasing authority should refrain from doing business with a supplier with one of the family members. Exceptional cases are subject to the knowledge and approval of the Chairman of the Board of Directors of the Foundation. Employees shall not obtain any commercial interest by leaking any information belonging to the Yücel Culture Foundation from inside, nor be instrumental in obtaining the benefit of others.
It is essential that the employees of the Yücel Culture Foundation do not engage in activities that require direct and indirect means to be considered as "tradesman" or "craftsman", and that they do not work for any other person and / or institution within or outside working hours under any name for a fee or similar benefit. However, employees may work outside the working hours for another person (family member, friend, other third parties) and / or the organization for remuneration or similar benefits under these circumstances;
It is possible for employees to work in any political party with the following conditions and written approval of management;
It is unacceptable for the employees to use the powers of their own and / or their relatives to the benefit of their interests and harm to the Foundation, other than as expected.
Employees may not directly or indirectly gain personal gain from the Foundation's purchases and activities and all transactions and contracts to which it is a party.
Employees shall not engage in acts or conduct contrary to morality, law or the discipline of the Foundation.
III. Usage of Sources
In the use of resources on behalf of the Foundation, the interests of the Foundation are taken into consideration. The assets, facilities and personnel of the Foundation cannot be used outside the Foundation, regardless of the name and benefit of the Foundation. The principle of "saving on everything" applies by all staff.
Correct use of resources for the benefit of the Foundation also requires the correct use of time. During the working hours, the employees of the Foundation make good use of the time and do not allocate time for their private works during the working hours. Managers cannot assign employees for their personal business.
It is essential that no special visitors are accepted during working hours. Employees are required to complete the interviews for mandatory visitors in a reasonable time in connection with the subject of the visit and without hindering the workflow.
IV. Relations With Other Persons And / Or Organizations With Which The Foundation Has Commercial Relations
Personal money and / or goods / services may not be taken and personal loans and / or institutions may not be borrowed, goods / services cannot be provided from private business relations with the Foundation, its subcontractors or suppliers and other persons and / or organizations with which the Foundation has commercial relations.
The staff of the Foundation may not request or imply gifts from other persons and / or organizations with whom the Foundation has commercial relations; Any gifts, money, checks, property, free holidays, special discounts, etc. that will put the Foundation under obligation cannot be accepted. Personal assistance and donations from any person or organization that has a business relationship with the Foundation cannot be accepted. In the cases such gifts are accepted, Gift Acceptance and Giving Gift Policy applies.
V. Media And Relationships
Relations with the media are based on the Foundation Communication Strategy.
To give an interview, interview, seminar-conference etc. to participate as a speaker depends on the approval of the Board of Directors of the Foundation. No personal gain can be obtained from these activities.
B. Gift Acceptance and Giving Gift Policy
It is essential that the Yücel Culture Foundation and its employees do not accept gifts or benefits that may affect their impartiality, decisions and behavior, and that they do not attempt to provide gifts and benefits to third parties and organizations that may create such effects. The principles of implementation described below regulate the gift exchanges of the employees of the Foundation with the third persons and organizations with which they have business relations and determine the principles to be applied in this regard.
Code of Practice
Foundation employees may receive and / or give gifts outlined in Article 3, or they may agree to be subject to special practice.
3. Provided that it complies with the conditions specified in Article 2;
4. In the above-mentioned circumstances and other gifts, interests, holidays, discounts, etc., other than money, etc. approval is not required if the total value of the gifts received is less than 250 TL for each calendar year and the person / institution giving the gift separately, provided that it complies with the conditions listed in Article 2.
5. It is forbidden to receive gifts or benefits implicitly or explicitly linked to a provision.
6. Under no circumstances can it be accepted to receive, give or offer bribes and / or commissions.
7. It is forbidden for foundation employees to accept unpaid or borrowed money from subcontractors, suppliers, consultants, competitors or customers, and to cover travel expenses, activity expenses and similar payments.
8. The Board of Directors of the Foundation approves the gifts and promotional materials to be given to the members, donors and other third parties with whom the business relationship exists. There is no need for permission to distribute approved gifts and promotional materials.
9. The Foundation may accept the appropriate products and services as gifts, provided that it complies with the conditions set out in Article 2, and products or services that comply with the culture and ethical values of the buyer may be given as gifts, within the knowledge and approval of the Foundation's Board of Directors.
10. In exceptional cases where local cultural values require mutual gifts above the values specified in the Foundation's policy, such gifts may only be accepted on behalf of the Foundation and with the approval of the Foundation's Board of Directors. In any case, the exchange of gifts must be made in accordance with the local culture.
C. Confidential Information Protection Policy
Knowledge is one of the most important assets of Yücel Culture Foundation to use in order to realize its vision. Accordingly, it is the collective responsibility of all our stakeholders and employees to ensure the effective use, correct sharing of information and ensuring the confidentiality, integrity and accessibility of information in this process. The management systems established for the management and confidentiality of information in our Foundation and the harmonization of the processes applied with each other are important for the highest benefit of the Foundation. Through details of the applications related to the subject below; It defines confidential information for the Foundation and sets out the principles that employees must comply with regarding confidential information.
Code of Practice
Confidential Information includes, but is not limited to, Trademark and so on, intellectual property, database, printed communication materials, processes, advertisements and labels and plans (marketing, product, technical), business strategies, strategic partnerships and financial information, written, developed, made or implemented by the personnel including all kinds of innovations. personnel information, member and donor lists, product designs, know-how, specifications, supplier information, etc. any written, graphic or machine readable information.
The principles to be followed regarding confidential information are;
D. Creating and Maintaining a Fair Working Environment Policy
Yücel Culture Foundation considers creating and maintaining a fair working environment as one of its most important priorities. It is aimed to increase the success, development and loyalty of the employees by creating a fair, respectful, healthy and safe working environment in compliance with all relevant laws and regulations. The following guidelines set out the basic principles for the establishment and maintenance of a fair working environment in the Foundation.
Code Of Practice
6. In addition to all kinds of immunity of employees, physical, sexual and emotional immunities are also considered.
7. No employee may demand privileged treatment, discriminate against anyone due to different sex, religion, language, race or be subjected to a special practice. Making concessions through making use of differences such as gender, religion, language and race cannot be accepted.
8. Workplace physical working environment and conditions are ensured to be healthy and safe for all employees.
III. THE RESPONSIBILITIES OF EMPLOYEES
Policies and procedures related to the foundation, rules on how to behave and how to do our work are defined in detail. Compliance with these rules is the primary responsibility of all employees. Accordingly all employees are responsible to;
A. Ways and Methods of Ethical Decision Making
As a guide in deciding an action plan, you should follow these steps and ask yourself these questions:
2. Think Before You Decide
3. Decide An Action Plan
4. Test Your Decision
5. Continue Resolutely
B. 4 Basic Questions to Consider
1. Does this activity comply with laws, rules and customs? (Standards)
2. Is this activity / behavior balanced and fair? Would we be bothered if someone else did? (Sense of justice)
3. Would our foundation and stakeholders feel uncomfortable if all the details of this event were heard by the public? (Emotions and ethical values)
4. To what extent does "reality to be perceived" coincide with "objective reality"?
IV. THE RESPONSIBILITIES OF EXECUTIVES
The executives of the Yücel Cultural Foundation have additional responsibilities beyond the defined responsibilities for the employees. Accordingly, the executives are responsible for;
V. RESPONSIBILITIES OF ETHICAL RULE CONSULTANTS
Ethical Rule Consultants are responsible for;
VI. OTHER RESPONSIBILITIES
- Providing trainings in certain periods in order to inform the employees about the Code of Ethics, to ensure the understanding of the policies and rules, and to ensure the continuous communication of this issue with the employees,
- Ensuring that the employees of the Foundation read the code of ethics, that they are informed and that they sign the Employee Declaration.
- Ensuring that all employees renew their notifications by signing the Business Ethics Compliance Form at the beginning of each year.
- Ensuring the confidentiality of complaints and notifications made within the framework of the Code of Ethics and protecting individuals after their notifications,
- Ensuring the safety of employees who report
- Ensuring timely, fair, consistent and sensitive investigation of complaints and notifications, and decisively taking necessary actions as a result of violations
VII. RESOLUTION OF COMPLIANCE WITH ETHICAL RULES
Those who violate the Code of Business Ethics or the policies and procedures of the Foundation will be subject to various disciplinary sanctions, if necessary, to the extent that they are required to leave. Disciplinary sanctions will also apply to those who approve, direct or act on the offending behavior and violations of the rules or who do not make the necessary notification properly.
A. Ethics Committee
The Ethics Committee is responsible for investigating and resolving complaints and notifications that the Code of Ethics has been violated under the Yücel Culture Foundation Code of Business Ethics. The Ethics Committee, which reports to the Chairman of the Board of Directors of the Yücel Culture Foundation, consists of the following positions:
Chairman - Head of Audit Department
Member - Yücel Culture Foundation Member of the Board responsible for legal affairs
B. Ethics Committee Work Principles
The Ethics Committee conducts its activities within the framework of the following principles: